By-Laws of Giving Hope, Inc.
Article 1: Preamble
None Profit Organization.
Rules governing the day to day running of the NGO:
Article 2: Name, Acronym and Logo
Given Hope Inc. (GHI )
Article 3: Applicable laws and legal status
Connecticut, United State
Article 4: Sphere of activities
Establishing high quality schools, Capacity Building, Community Education
Awareness, Training and development of youth.
Article 5: Location and Duration
In New haven, CT, USA.
209 Rose Street EXT East haven CT. Unlimited
Article 6: Aims, Visions and Mission
Establishing schools in the villages and rural areas in Ghana.
Make quality education affordable and accessible to the poor, the needy and the dropouts.
Impacting the gospel of Jesus Christ in the souls and hearts of future leaders and citizens.
Mission: Making high quality education and training affordable and accessible for every child from all walks of life and faith. ( Impacting the gospel of Jesus Christ in the souls and hearts of future leaders and citizens by providing affordable and accessible education and training
Vision: To produce leaders and citizens who have the fear of God and well educated and trained to lead the future.
Article 7: Organizational Structure
Board of Directors:
President
Vice President (can be eliminated)
Treasurer
Secretary
Officer (can be eliminated)
Executive Staff:
Executive Director
Program Assistant (Manage all finance and budget)
BOARD OF DIRECTORS
Article 8: Composition
3 members
President
Treasure
Secretary
The Executive Director of the NGO is also a member in the Board of Directors
Article 9: Eligibility
Qualified individuals identified by the incorporators of the NGO. Minimum qualification should have at least a university degree or equivalent experience.
Article 10: Selection and Appointment
Nomination and selection by the incorporators and upon their final approval and agreement to serve on the NGO’s board
Article 11: Term of Office
3 years
Article 12: Vacancies
Vacancies in the Board's membership be handled by nomination by the incorporators and the executive director and selection by the NGO’s members of the current board and upon their final approval and agreement to serve on the NGO’s board
Article 13: Duties and Functions of the Board
Review NGO’s financials
Setting of NGO’s rules and guidelines
Suggesting possible funders
Article 14: Decision-making.
Decisions will be taken in Board meetings by simple majority vote following the procedure and quorum for a decision to be accepted and implemented
Article 15: Press statements
Press Statements that reflect the proceedings and functioning of the Board meeting or NGO's activities will only be issued by the Executive Director.
Article 16: Meetings.
As suggested and presented by the executive director and the president of the board
The Executive Director will call for board meetings
Article 17: Quorum
The minimum quorum needed to call for a Board meeting, for the proceedings to take place, and for decisions to be taken is 2 members or two third
Article 18: Resignation
If a Board Member wishes to resign from his/her position, that board member needs to inform the executive director through the board
Article 19: Removal
A board member may be removed from office under the following circumstances:
Conflict of interest
Inappropriate conduct
Absent from board meetings 3 times on the role without informing
SUPPORTING COMMITTEES
Article 20: Running.
The following committees will be set up to support the functioning of the NGO:
Funding, media, strategy/policy/project development etc.).
Funding Committee
Education committee
Article 21: Aims and Responsibilities
These committees will be set up to seek funding from local, national and international funders including private and government sectors as well as individual donors
Subcommittees will help the executive directors in the general work of the NGO
Article 22: Election and Term of office
The executive director is responsible of creating and naming the committees as well as selecting of its members and terms of office
Article 23: Duties and Responsibilities
The functions perform by committee members is to undertake the duties outlined by the executive director
AUDITOR
Article 24: Annual Audit.
The administration and finances of the NGO will be audited annually.
The report will be presented to Executive Director.
Any misconduct found in the report will be subject to disciplinary measures leading / up to prosecution.
STAFFING
Article 25: Definition
Staff will be regular employees who work on either full time or part time basis. Also will include independent contractors as needed. Staff are paid employees
Article 26:
Duties and roles of staff members depend on the need of the NGO
Article 27: Hiring and dismissal
All individuals being hired are subject to completing a job application, and interview with the executive director who will make the final hiring decision.
RESOURCES
Article 28: Sources and uses.
The nature of (financial) resource needs of the NGO includes but not limited to: Local, national
and international funders including private and government sectors as well as individual donors. Announced grants and requests for proposals
Article 29: Initial Capital and Assets
The initial capital needs of the NGO will be a three acres of land worth about $15,000.00
Article 30: Funding Raising.
Through local, national and international funders including private and government sectors as well as individual donors. Announced grants and requests for proposals
The executive director is responsible to set up the fundraising policy in coordination with the treasurer and the program assistant.
OTHER CLAUSES
Article 31: Fiscal year/Financial Year
January 1 through December 31
Article 28: Applicable law and Court
Connecticut Law
Connecticut Judiciary System
Article 32: Dissolution.
Upon a decision from the incorporators and final approval from the board of directors as well at the executive director
Article 33: Liquidation profit.
After satisfying the NGO debt and pay all of the debtors, all other liquid assets will be donated to the local charity
ABOUT THE By-Laws
Article 34: Coming into force.
The By-Laws comes into force when the first meeting is conducted
All members will be informed about the by laws
Article 35: Validity, and extension of validity, of By-Laws
The by-laws is valid indefinitely unless amended by the board of directors
Article 36: Additions, modifications and amendments to Articles
By request from the executive director and approval from the board of directors
